The borrower is liable for damage that occurs during handling and use of specimens. Any damage that may have occurred in transit must be reported on that loan invoice. The borrower must sign and return a copy of the loan invoice to acknowledge safe receipt of loaned specimens.If the loan request is approved, researcher(s) must comply with the following terms and conditions for use of OSU COV materials. Assurance that researcher(s) have met legal requirements associated with receiving materials.Demonstrated ability of researcher(s) to perform proposed work.Availability of material from other sources including field collections and efforts of researcher(s) to obtain those materials.Amount of material available in OSU COV.Requests will be reviewed by curators on a case-by-case basis in accord with the following criteria: Nature of material requested, including taxon, number of samples or specific OK numbers, geographic location if relevant, and desired method of transport.Qualifications of the researcher(s) performing laboratory work.Availability of materials from other sources.Feasibility and timeframe for the project.Potential scientific value of the project.This letter should specifically but briefly address: Requests should contain a brief summary of the research plan including justification for use of samples from OSU COV. If the request is from a student researcher, the letter must be co-signed by the faculty advisor. Loans to persons not affiliated with an institution will be considered on a case-by-case basis if those persons have made prior arrangements with a curator at an institution to act on their behalf to receive and maintain material.Īll requests for loans of specimens must be made in writing as a letter of request on institutional letterhead, and addressed to the appropriate curator. Loans to students are made only through their research advisor and requests must be co-signed by the research advisor. Specimen loans are made only to faculty, curators, and research personnel at institutions with adequate facilities to house and care for specimens for the duration of the loan. Researchers interested in loans of frozen tissues or destructive sampling should refer to those policies. If permission is granted to remove parts of specimens (e.g., stomach contents) these parts must be labeled with the OSU COV catalog number and returned to OSU COV along with the specimens. Any invasive procedures (e.g., removal of stomach contents, reproductive organs, wing punches) are not permitted without written permission of the appropriate curator via the Destructive Loan Policy. Bird nests and eggs and type specimens from all groups are not loaned. Oklahoma State University Collection of Vertebrates provides loans of skins, osteological material, and fluid-preserved specimens for scientific research and some types of educational activities.
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